WFA Facility Use Rules
September 7, 2008 by admin
Filed under Lily Pad, WFA Clubhouse Use Rules
Facility Use Rules:
1. I agree to indemnify and hold harmless the Windsor Forest Homeowners Association, Inc. (“WFA”),its agents and employees from liability for any injuries incurred to users, participants, spectators, officials, players, or personal property during the period of use of the Facility.
2. Along with a completed Facility Use Agreement any potential user shall submit evidence of insurance such as a copy of a homeowner’s insurance policy, a document from the insurance company explaining the type, amount and period of coverage or a certificate of insurance.
3. No items or fees may be offered for sale, such as souvenirs, admission etc., without written authorization from the WFA.
4. Use shall not begin prior to reservation time and shall end at the designated time.
5. The User shall pay all damages to Facility and surrounding property, litter pick-up, and for any other charges that may be incurred as a result of using the Facility.
7. The WFA reserves the right to stop/prohibit use at any time.
8. Any cancellations of reservation must be received five days before scheduled use in order for a refund to be processed. A 10% administrative fee will be assessed.
9. Cancellations due to weather, shall be made at least three hours prior to the event by either WFA or the User by providing verbal notice to the contact person.
10. No materials will be stored in advance of a reservation.
11. Approved facility capacities may not be exceeded.
12. Empty food and beverage containers, paper products, decorations, and any other trash must be placed in trash containers or removed prior to vacating premises.
13. Room usage ends and rooms must be vacated 30 minutes prior to the facility’s closing time.
14. The use of tape or other adhesive products, staples, tacks or nails on doors, walls or windows, or ceilings, is forbidden.
15. Provision of Facility space does not entitle participants to free use of other program areas.
16. Groups with large numbers of children must keep their group within the assigned area. Proper adult supervision is required; ratio of adults to children is 1:15
17. No controlled substances are permitted at the Facility or surrounding property of WFA.
18. Any payment required is due in full when Facility Use Agreement is submitted.
19. There is a two-hour minimum rental fee for the use of Facility.
20. All vehicles must be parked in designated parking areas only.
21. The WFA member who signs the Facility Use Agreement shall be on site at all times during the event for which the Facility is rented.
Fee Waiver of Facility Use
No waiver of the Facility use fee shall be allowed unless approved in advance by the WFA Board of Directors or the WFA President and Pool Committee Chair.